Class Placement
Class placement is on a first come first serve basis. Class emails with additional information will be emailed to families at the end of the registration period. Payment is required online via credit card during registration. If a program has hit maximum enrollment, you may register to join the waitlist. You will receive an email if a spot opens up.
Class Withdrawals, Refunds & Late Registrations
During the registration period you may withdraw your registration request for any reason. To request a withdrawal and/or a refund (if applicable), you must contact Baroody Camps at [email protected]. After the registration period has closed, Baroody Camps cannot guarantee a full refund for any class(es). If your child does not enjoy their program for any reason, a request to cancel may be made to [email protected] NO LATER than 48 hours after the second class date. No refunds or credits will be issued after this deadline. Some programs may require a return of equipment or supplies before a refund can be processed.
All refunds will be reviewed on a case-by-case basis & must be discussed with Baroody Camps directly. The Potowmack PTA is NOT responsible for issuing credits/cancellations for any of the classes.
Late registrations may be permitted at the discretion of the Provider and school. There will be no late registrations after the second class of any program. Late registrations will no longer be offered at a prorated rate. Exceptions may apply for extenuating circumstances, please email us at [email protected].
Financial Aid
Limited financial aid opportunities are available for those who qualify. Please indicate your request at the time of registration. Kindly note: if approved and accepted into a class, financial aid is available for one class per child per session.
Arrivals to Afternoon Programs
Teachers will receive a list of their students participating in Enrichment programs. They are asked but NOT required to remind students to attend their programs. Students should arrive to the GYM after school to meet their Instructor and our On-Site Coordinator. We also ask parents to remind their children each morning.
Please also feel free to remind teachers and/or CASA/YMCA staff that your child will be attending class.
Dismissals from Programs
It is imperative that you indicate the dismissal arrangements for your child on the registration form. Please note that it is not permissible to be late for pick-up. If you are late more than two times, your child will no longer be able to participate in the program. Please be aware that school personnel will not be available at this time to supervise your child.
Parent Pick-Up: Parents/caregivers must pick up children promptly in the Gym. Parents/caregivers must sign their child out with their program instructor.
CASA/YMCA: Students attending CASA/YMCA after school will be escorted to the appropriate locations following the class.
Changes to dismissal: Parents/Guardians are responsible for notifying Baroody Camps ([email protected]) of any changes to your child’s regular dismissal process from their after-school program.
Snacks and Allergies
Snacks are NOT permitted during enrichment programs. Program Providers are also given an allergy list of students participating in their class. If your child has a medical condition and/or allergy, serious or not, please indicate this at the time of registration. Please note: We do not have access to the health office during Enrichment programs.
Standards of Behavior
We want to ensure that all students participating in the enrichment programs not only enjoy the experience but also feel safe and secure. In order for this to happen, it is expected that all students will conform to regular classroom and school rules and regulations while attending a program.
Certain behaviors will not be tolerated, including, but are not limited to: consistent disruption in class; any inappropriate physical contact (i.e. hitting, kicking); blatant disrespect toward the Instructor or other students; a refusal to listen to instructions; the use of inappropriate language; and/or destruction of property.
We will generally use a three (3) warning process though each situation is carefully evaluated. We will do our best to offer support for children to help with their success in our programs and will look to all parents to support our program providers so that all children can enjoy these opportunities.
Please note: any incidents of bullying including, but not limited to: name calling, assault of any kind, verbal and nonverbal threats, throwing objects, cornering other students and/or intimidating behaviors, taunting, discriminatory statements or behavior, or exclusion from activities may result in the first and only warning.
If removal from programs is necessary, the school will be informed of this decision. Baroody Camps will not offer any partial refunds in these situations. Enforcement of this policy is at the discretion of Baroody Camps and their partners.
